A test-and-tag visit focuses on plug-in electrical equipment such as appliances, leads and power boards. It combines inspection with appropriate electrical testing and records. It is not a comprehensive assessment of fixed wiring, a switchboard thermal scan or a substitute for testing fixed RCDs.
To arrange appliance checks with a defined asset scope, explore GMB’s commercial test-and-tag service.
Agree which equipment is in scope
Start with an approximate asset count and the areas to be visited. Offices, workshops and hospitality sites can contain very different equipment, and some items may be inaccessible or in use. Discuss leased equipment, personal appliances and equipment belonging to other contractors so nothing is assumed to be covered.
Tell the provider about specialist or critical equipment before the visit. Server hardware, refrigeration and equipment supporting essential operations may need particular approval or coordination before disconnection. A general appliance-testing booking should not be treated as permission to interrupt every system.
What happens during inspection and testing
The provider identifies each item, checks its visible condition and performs the tests appropriate to the equipment. Damage to a lead, plug or casing may be important even if the equipment still operates. Testing is carried out using suitable instruments and procedures, not by asking staff to try faulty items.
Items are recorded and tagged as appropriate to the result and agreed programme. Where equipment cannot be checked, the report should identify that limitation. An untested item should not silently disappear from the records or be assumed to have passed.
Plan for failed items before they are found
A failed or unsafe item needs to be taken out of service and managed so it is not inadvertently used again. Nominate a responsible person who can receive the findings and arrange replacement or repair. Staff should not remove a failure label just because the appliance seems to work.
Consider spare equipment for frequently used items. For example, having an alternative kettle or tool available can make it easier to remove a failed item promptly. Repair and retesting should be clearly separated from the original inspection result.
Use the records after the visit
Request an asset register with clear item identification, outcomes and exceptions. Ask how the recommended retest programme was selected for the equipment’s environment and use. Do not apply a single online testing interval to every workplace.
A pass records the condition assessed at that time; it does not guarantee the item will remain safe after damage or misuse. Continue reporting damaged equipment between visits. Keep portable-equipment records distinct from fixed-installation, RCD and emergency-lighting reports so the scope of each remains clear.